01
Structure before the day
Build the structure that survives contact with the day
Create your run of show, define roles, and organize assignments before the event starts so your team has a working structure when plans shift.
Dispatch
For live event teams
The event operations tool for when plans change
The plan never survives the day. Dispatch does.
Built for the moment a no-show, short zone, or missed handoff threatens to become a visible failure.
Dispatch helps recurring event teams absorb change without it showing, with clear assignments, shared visibility, and faster live re-coordination across staff, freelancers, and volunteers.
See staffing gaps while there is still time to fix them
Give staff, freelancers, and volunteers clear assignments in one place
Replace scattered spreadsheets and chat threads with one shared picture
One shared picture for the live day
Managers see issues forming early. Workers see exactly what to do next.
Manager ViewLive Ops
Worker ViewField Ready
Why it matters
Planning is not the hard part. Event day is.
Most tools help you build the plan. Dispatch helps you hold the day together when the plan changes in real time.
When someone does not show, a zone runs short, or a handoff gets missed, Dispatch gives your team one shared operating picture so you can spot the issue early, re-coordinate fast, and keep the event moving.
Plan with structure
Manager ViewPlanning
Recover in motion
Live OpsWarnings
How it works
A calmer way to run event day in three steps
Dispatch starts with structure before the day begins, carries the plan into the field, and gives managers live visibility while there is still time to act.
02
Shared assignments
Put the plan in everyone’s hands so it can flex
Turn your event plan into clear assignments your team can actually use, without chasing people across text threads and scattered documents.
03
Live visibility
See the day move, and move with it
Track what is done, what is blocked, and where coverage is short while there is still time to act, before small problems become visible failures.
Built for operators
Made for recurring events with real moving parts
Dispatch is for teams that need clearer assignments, faster re-coordination, and less event-day chaos when live conditions change.
Festivals and community events coordinating large volunteer-heavy teams
Charity and nonprofit event operators managing shifting day-of assignments
Sports and tournament organizers balancing crews, coverage, and timing
Venue, hospitality, and production teams running recurring events with moving parts
Outcomes
Stay in control when the day changes
Dispatch helps managers catch issues earlier, keep teams aligned, and make changes before the event feels the impact.
Catch problems early
Spot no-shows, short zones, and missed handoffs before they affect the event in front of guests, clients, or leadership.
Keep everyone aligned
Give each person a clear view of where they should be, what they should do next, and who they report to.
Stay visibly in control
Walk the event instead of refreshing your phone. You look in control because you are.
FAQ
Questions event teams ask before joining early
This covers fit, use cases, and what early access looks like.
Is Dispatch only useful when something goes wrong?+
No. Dispatch starts with better structure before the event, then carries that structure into the live day so your team can adapt quickly when reality changes.
Who is Dispatch built for?+
Dispatch is built for the people responsible for making recurring events run smoothly, especially managers coordinating staff, freelancers, and volunteers across live event days.
What makes Dispatch different from spreadsheets or group chat?+
Spreadsheets and chat split the picture across tools and people. Dispatch gives your team one shared operating view, so you can see progress, spot issues, and re-coordinate faster.
What kinds of teams are the best fit right now?+
Recurring event teams with lots of moving parts are the strongest fit right now, especially volunteer-heavy organizations, production teams, venues, sports organizers, and community events.
What happens after I join the alpha?+
You may be invited into an early access conversation, product feedback sessions, and a hands-on alpha rollout if your team is a good fit.
Can Dispatch handle mixed teams?+
Yes. Dispatch is designed for real event days where paid staff, freelancers, contractors, and volunteers all need to stay coordinated in one operating picture.
Alpha access
Join the Dispatch alpha
If you run recurring events and want a calmer way to coordinate staff, freelancers, and volunteers when the day starts shifting, request early access.
